UHCG FZE, and its subsidiaries and affiliated companies (collectively, the “Company”) strives to properly address applicable data protection and privacy legal requirements.
The primary data controller in respect of your Candidate Data is the entity with which you are applying for work.
TYPES OF CANDIDATE DATA COLLECTED
Candidate Data is provided by Applicants and Successful Candidates, and includes the following types of data:
PURPOSE OF COLLECTION AND Uses, legal bases, AND DISCLOSURES of CANDIDATE Data
The Company will only use and otherwise process Candidate Data:
Company’s legal bases to use and process Candidate Data include that the processing is necessary for:
As necessary in connection with these purposes, authorized processors and limited members of the Recruitment team, the Finance department, the IT department, and senior executive company managers may access and otherwise process Candidate Data in connection with their work responsibilities. Some of these personnel may be contracted by the Company at our various global locations outside of the EEA, including in countries that may not provide the same level of data protection as the home country of the Applicant and Successful Candidate, including without limitation locations in the United States of America, India, Canada, Australia, New Zealand, Brazil, China, Hong Kong, Singapore, Philippines, and United Arab Emirates. The Company takes appropriate steps to ensure that such personnel are bound to duties of confidentiality with respect to Candidate Data, and the Company implements measures such as standard data protection clauses to ensure that any transferred Candidate Data remains protected and secure. You can obtain a copy of these clauses by contacting us via the information found in the “Contact Information” section. The use and transfer of Candidate Data are only for the purposes outlined in this policy and in accordance with applicable law.
USE OF CANDIDATE DATA FOR BACKGROUND CHECKS AND WHO WE COLLECT DATA FROM
Offers of work with the Company, where permitted by local law, may be subject to and conditional upon the completion of certain background checks which are permitted by applicable employment and other laws including searches of the following databases:-
(the "Background Checks"). Candidate Data provided by the Successful Candidate following an offer of work may be used to facilitate the conduct of Background Checks. No Background Checks will be undertaken prior to an offer of work being made.
Due to the nature of the Company's business, it will carry out regular and ongoing screenings of the databases listed above during the course of the contractor agreement to ensure that the Successful Candidate remains suitable for work with the Company and are permitted without exception to provide services to all of the Company's clients and in particular to organisations who prohibit excluded or debarred individuals from working on their account. Any offer of work will be strictly conditional on passing these screenings during the course of work.
Conduct of the Background Checks may involve the collection of additional information about the Successful Candidate from educational institutions, government agencies, previous employers, credit reporting agencies, information in the public domain and law enforcement agencies at the international, national or local level so far as is permitted by applicable law. If a Successful Candidate's prior employers and/or other references are contacted, the report may include information obtained through personal interviews.
TRANSFER TO THIRD PARTIES
The Company uses third party vendors for certain services, including:
When the Company retains a third-party vendor, that vendor will be carefully selected and required to use appropriate measures to protect the confidentiality and security of personal data.
Some of these third parties are located outside the EEA, including in countries that may not provide the same level of data protection as your home country, such as the United States of America and India. To the extent required by applicable law, the Company will address any applicable requirement to assure an adequate level of data protection before transferring Candidate Data and Background Check Data by implementing measures such as standard data protection clauses to ensure that any transferred Candidate Data remains protected and secure. You can obtain a copy of such clauses by contacting us via the information found in the “Contact Us” section.
RETENTION OF CANDIDATE DATA AND BACKGROUND CHECK DATA
Candidate Data and Background Check Data will be retained only for so long as reasonably necessary for the purposes set out above, in accordance with applicable laws.
When a Successful Candidate enters into a contractor agreement with the Company, his or her Candidate Data and relevant Background Check Data may be transferred to a contractor file and may be processed and retained in accordance with applicable law or the Company's Data Protection Policy from time to time in force, a copy of which is available on the Company website.
Data Security and Data Integrity
The Company maintains reasonable security measures to safeguard Candidate Data from loss, interference, misuse, unauthorized access, disclosure, alteration or destruction. The Company also maintains reasonable procedures to help ensure that such data is reliable for its intended use and is accurate, complete and current.
Applicants and Successful Candidates are entitled to request access to, rectification or erasure of their own Candidate Data or restriction of processing or to object to processing of their own Candidate Data and other rights in accordance with applicable law or Company policy. Requests should be submitted in writing (an email message is acceptable), to the Recruitment Team using the information below in the “Contact Information” section.
If an Applicant or Successful Candidate is aware of changes or inaccuracies in his or her Candidate Data of which the Company is not aware, he / she should inform the local Recruitment Team of such changes so that the Candidate Data may be updated or corrected.
Candidate Data from Applicants will be retained on file, to be used for future opportunities, subject to applicable law on retention of personal data. If at any point before an Applicant is offered an assignment they wish to have their application information removed from the recruitment database, the Applicant should send a written request to the local Recruitment Team with the subject line "Please remove me from your Recruitment database". Notwithstanding such a request, certain information may be retained as required by applicable law. In such cases, the Applicant will no longer be considered for opportunities unless he / she reapplies with the Company.
Applicants and Successful Candidates may lodge a complaint with a supervisory authority if they consider that Company’s processing of their Candidate Data infringes applicable law.
Disclosures Required or Permitted By Law
Applicants and Successful Candidates can raise any issues regarding their Candidate Data with their local Recruitment Team at firstname.lastname@example.org, Global Medical Privacy at email@example.com, or our Data Protection Officer by emailing UHG_Privacy_Office@uhg.com.